Answering emails is hard work for many employees because it’s a technical part that includes tons of standardized messages sent with your hands. But this process can get easier with the Outlook Email Templates if you use them correctly. There’s no need to develop a separate structure for another email if it has the same structure. Let’s learn more about the Outlook email templates opportunities.
Outlook Email Template Options
If you choose Outlook email templates free, you can feature 3 main options for general use. These are explained in the list:
- My Templates is the first case offering its users to add images, tables, or formatted text to the message.
- Quick Parts will make it easier to craft text blocks and add to the message. Here you can also add formatted text, tables, images, and other email details needed at the moment.
- Outlook Signatures close the list making it possible for the users to share the signatures with their co-workers.
These are the main features to look for in Outlook Email Templates. These functions will make the email writing part faster and much easier.
Creating Outlook Email Templates With My Templates
Since the free Outlook email templates work as an add-in, you need to make sure that it’s enabled on your computer. To get a new add-in, you should open Outlook and go to the Toolbar. You will see a Get Add-In button. Make sure to enable My Templates on your device.
What you need to create a template is to write new content. The program will offer you default options and the opportunity to create a new template. When the template is created, you can add it to your message with the help of the View Templates section. It’s an easy way to incorporate ready-to-use message parts into your writing routine.
Using Quick Parts to Create Outlook Email Templates
The work with the Quick Parts is easy. To make the Quick Parts function help your Outlook email templates design, you will need to manage a couple of steps. First of all, open a new document, create content and save it to the Quick Part Gallery. Once you need to use it in your email, you should choose the Insert Tab button and add a template. As simple as that.
Using Outlook Signatures as Email Templates
When you download Outlook email templates and use them in your mailing routine, you might want to learn how to create Outlook Signatures. This is a seamless process. First off, you need to open the Signatures section in the message tab and tap to create a signature. Your task is to give a new signature its unique name and save it.